Academic Probation, Dismissal and Reinstatement
The probation procedure notifies students that their academic performance is below minimum college standards. It is intended to encourage students to take the necessary action to be successful. The process may include a reassessment of educational, vocational, and personal goals. It is essential that students meet with a counselor and may be required to take a student success course or workshop.
Probation & Dismissal Definitions
Academic Probation & Academic Dismissal
- After attempting 12 units of letter-grade courses, a student with a cumulative grade point average (GPA) below 2.0 is placed on Academic Probation 1.
- If the student’s cumulative GPA stays below 2.0 after a second semester, the student is placed on Academic Probation 2 (Continuing Academic Probation).
- If the student’s cumulative GPA stays below 2.0 after a third semester but above a 1.75, the student is placed on Academic Probation 3 (Continuing Academic Probation/Warning Dismissal).
- If the student’s cumulative GPA stays below 1.75 after a third semester, the student will be given a dismissal plan of action prior to being dismissed from the college.
Progress Probation & Progress Dismissal
- After attempting 12 units, a student who earns marks of “NP,” “W,” & “I” for 50% or more of all attempted units is placed on Progress Probation 1.
- If this cumulative, non-completion percentage of attempted units remains at 50% or more after a second semester, the student is placed on Progress Probation 2 (Continuing Progress Probation).
- If this cumulative, non-completion percentage remains at 50% or more after a third semester, the student will be the student will be given a dismissal plan of action prior to being dismissed from the college (placed on Progress Dismissal).
Early Registration for Each Semester
- Students on Probation 1 will have no impact on their early registration date for the next semester.
- Students on Probation 2 will lose their early registration date for the next semester and will be able to register after new and returning students. (It is important to note that students on Probation 2 will now also lose their California Promise Grant eligibility) An appeal process is available (see below).
Appeal Process for Probation 2 Students Who Otherwise Lose Their Early Registration Date for the Next Semester
- Students may appeal their loss of early registration based only on proper documentation of one of the following extenuating circumstances which prevented them from successfully completing their courses:
- Accident/Injury/Serious Illness to self or immediate family member
- Death of immediate family member
- Military Assignment
- Students will be notified early in the current semester of their opportunity to appeal; decisions will be emailed prior to the beginning of registration for the next semester.
Students on Dismissal
- To stay in/take EVC classes for the current (or next) semester, students on Dismissal must have met Minimum Standards during their last semester of attendance—by achieving a 2.0 GPA during that last semester and by successfully completing over half of their attempted units during that last semester (without marks of D, F, FW, NP, W, or I).
- Students on Dismissal who did not meet Minimum Standards during their last semester of attendance (including students on Probation 2 who moved to Dismissal status after the posting of their grades/marks for their last semester of attendance) will be allowed to remain in EVC courses for which they have already enrolled, but will be prevented from registering for the following term unless they have petitioned and been approved for reinstatement. These students must complete an intervention activity (class/workshop) as prescribed in their notification as part of that appeals process for readmission.
Students on dismissal must complete an intervention activity (class/workshop) as prescribed in their notification as part of that appeals process for readmission. Students that achieve Minimum Standards during the subsequent semester will be reinstated. Students who do not do this will be dismissed from the college for a minimum of two semesters.
Reinstatement After Dismissal
Students who have been dismissed from the college may later petition for reinstatement after the minimum two-semester stay-out period.