Open Enrollment & Registration Priorities
SB-1456 - State Mandated Enrollment Priority Regulations
In September 2012, the Board of Governors unanimously approved title 5 regulations that established system-wide enrollment priorities designed to restructure the matriculation process and standardize student registration. Accordingly, the regulations are intended to ensure that students who wish to transfer, pursue a degree, complete a certificate program, or seek career advancement have access to the necessary courses and are provided support and encouragement to make progress toward achieving their educational goals. The regulations require that information about the new policies be disseminated to students beginning in Spring 2013 and mandates full implementation by Fall 2014.
Title 5 – Enrollment Priorities
Under the new priority enrollment regulations, “priority registration dates” will be assigned to active duty military and recently discharged veterans, current and former foster youth, students in Disabled Student Programs Services, CalWORKS, Student Parents, and Extended Opportunity Programs & Services. These student groups are permitted to enroll during the first opportunity of registration. Accordingly, under the new mandates, students in the selected enrollment priorities outlined in Title 5 must maintain satisfactory academic progress in order to be assigned a priority registration date.
NOTE: Priority registration dates cannot be changed once they are assigned.
Enrollment Matrix
Students will be assigned priority registration in accordance with Senate Bill SB 1456 – Student Success Act of 2012 & San José Evergreen Community College District Board Policy (BP 5055). These policies and legislative mandates require the implementation of an official district-wide enrollment matrix in order to assign priority registration for all students. As of March 24, 2022, the approved enrollment matrix for San Jose Evergreen Community College is as follows:
Enrollment Matrix
| Title 5 Group Designation | Student Categories | Registration Day |
|---|---|---|
| 1 | Veterans, Foster Youth, CalWORKS, EOPS, OASISS, Student Parent, & DSP | 1-3 |
| 2 | Honors, Student who is serving on the Associated Student Government Board or any other group as determined by the College President | 3 |
| 3 | Continuing & New Students | 4+ |
Enrollment Matrix
| Title 5 Group Designation | Unit Category | Registration Level | Registration Day |
|---|---|---|---|
| 3 | 71-99 | 1 | 4+ |
| 3 | 31-70 | 2 | 5+ |
| 3 | 1-30 | 3 | 6+ |
| 4 | New students w/ completed orientation, and educational plan | 4 | 7+ |
| 5 | 100+ units completed, Dismissal students | 5 | 8+ |
NOTE: All courses (except those exempted by statute or regulation) shall be fully open to enrollment and participation by any person who has been admitted to the college(s) and who meets prerequisites established in accordance with state regulations.
Registration priority specified above shall be lost at the first registration opportunity after a student:
- Is placed on academic or progress probation or any combination thereof as defined in BP 4250 titled Probation, Dismissal, and Readmission as well as AP 4250 titled Probation for two consecutive terms; or
- Has earned 100 or more degree-applicable semester or quarter equivalent units at the District.
For purposes of this section a unit is earned when a student receives a grade of A, B, C, D or P as defined in BP/AP 4230 titled Grading and Academic Record Symbols. This 100-unit limit does not include units for non-degree applicable, English as a Second Language or basic skills courses as defined by the Vice President of Academic Affairs or students enrolled in high unit majors or programs as designated by the Vice President of Academic Affairs.
The District shall notify students who are placed on academic or progress probation, of the potential for loss of enrollment priority. The District shall notify the student that a second consecutive term on academic or progress probation will result in the loss of priority registration as long as the student remains on probation. The District shall notify students or who have earned 75 percent or more of the unit limit, that enrollment priority will be lost when the student reaches the unit limit.
Appeal of Loss of Enrollment Priority
Students may appeal the loss of enrollment priority when the loss is due to extenuating circumstances. Extenuating circumstances are verified cases of accidents, illnesses or other circumstances beyond the control of the student, or when a student with a disability applied for, but did not receive a reasonable accommodation in a timely manner. The Vice President of Student Affairs or designee will determine the appeal in his/her sole discretion.
These enrollment priorities will be effective in the Fall 2014 semester. The District will ensure that these procedures are reflected in course catalogs and that all students have appropriate and timely notice of the requirements of this procedure.
See BP 5055